Enclosed is a request for quotations (RFQ) for one right-hand drive official vehicle, a passenger van. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter. The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price, technically acceptable, in accordance with FAR 52.212-1. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Direct questions regarding this service may be submitted no later than 16:00 hours (Bangkok local time) on May 12, 2026 to e-mail: Pinlaorp@state.gov. Quotations are due by May 27, 2026 no later than 16:00 hours (Bangkok local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Your quotation must be submitted electronically to e-mail: Pinlaorp@state.gov Please enter the subject line: Quotation Enclosed - RFQ#19TH2026Q0030 - One right hand-drive official vehicle. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submitting their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
PUBLIC NOTICE (SOLICITATION NO: PR15989802) CLASSIFICATION CODE: 2320 – TRUCKS AND TRUCK TRACTORS, WHEELED NAICS CODE: 441110 – AUTOMOBILE DEALERS The United States Embassy in Conakry, Guinea intends to purchase a LARGE BOX TRUCK with electric lift manufactured in 2026. We invite automobile dealerships and responsible vendors from the general public to send us their quote on, or before, May 26, 2026 at 10:00 GMT. To be considered, offers must strictly adhere to the following specifications: SPECIFICATIONS FOR LARGE BOX TRUCK with electric lift Use: Warehouse Logistics, Equipment & Cargo Transport Capacity: Medium-duty cargo (3–5 ton payload) Preferred Chassis: Toyota or IVECO light/medium-duty truck (with proven local support) 1. Purpose To procure a self-contained box truck capable of supporting warehouse operations, including transportation of cargo, equipment, and supplies between embassy facilities. The vehicle must be suitable for Conakry road conditions and designed for durability, ease of loading/unloading, and availability of spare parts. 2. Vehicle Chassis & Cab Most Preferred Configuration (Recommended Standard): . Toyota Hino 300 Series . Closed box body . Hydraulic tail lift (rear-mounted) Alternative Acceptable Platforms: . IVECO Euro cargo . Mitsubishi Fuso Canter (subject to local support confirmation) General Requirements: . Drive: 4x2 . Engine: Diesel . Transmission: Manual preferred . Cab: Double cab preferred (crew cab); single cab acceptable Key Requirement: - Must have confirmed spare parts availability in Guinea / West Africa 3. Cargo Box (Closed Body Design) - Type: Fully enclosed dry cargo box - Payload: 3–5 tons minimum Construction: • Steel frame with aluminum or steel panels • Reinforced anti-slip floor Design Requirements: . Rear double doors (full opening) . Side access door (recommended) . Internal lashing points . Weatherproof / sealed against rain . Interior lighting (recommended) 4. Lifting Mechanism (Hydraulic Tail Lift – MANDATORY) Required System: - Rear-mounted hydraulic tail lift Specification: • Capacity: = 1,000 kg (1 ton minimum) • Operation: Electro-hydraulic • Platform: Foldable type Safety Features: . Anti-slip platform . Safety rails . Emergency stop . Manual override (recommended) 5. Chassis & Suspension • Heavy-duty rear leaf spring suspension • Reinforced chassis for box and lift integration • Adequate ground clearance for local roads 6. Safety & Operational Features • Reflective markings • Warning beacon/light • Reverse alarm • Rear camera (recommended) • Non-slip access steps • Fire extinguisher • Wheel chocks 7. Environmental Suitability . Suitable for heavy rain, high humidity, and rough road conditions . Anti-corrosion coating required . Fully sealed cargo box 8. Accessories & Spare Parts . Tail lift system complete with controls . Starter Spare Parts Kit: . Hydraulic seals . Electrical fuses . Basic lift components . Standard vehicle service items 9. Documentation & Training • Operator and maintenance manuals (English preferred) • Tail lift system documentation • Spare parts list • Training includes: • Safe operation of vehicles • Tail lift operation • Cargo handling • Basic maintenance 10. Warranty & Support . Minimum 6 months’ warranty after received at post . Vendor must confirm local service capability and spare parts availability 11. Acceptance & Testing at Delivery . Road test . Tail lift functionality test . Cargo loading/unloading simulation . Verification of safety systems Inspection of cargo box sealing and structur APPLICABLE CLAUSES AND PROVISIONS Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued. The solicitation number is PR15989802 and is issued as a Request for Quotation. The solicitation/contract includes all applicable provisions and clauses in effect through FAC 2005-55. Contract Clauses in addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. Award will be made to the lowest priced, technically acceptable offeror. FAR clause 52.212-4, Contract Terms and Conditions-Commercial items, applies to this acquisition. The following FAR clauses in paragraph (b) of FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders - Commercial Items (https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179527 – include in full text), will apply to the resultant contract: 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity. The following DOSAR provisions/clauses will also apply: 652.206-70, Competition Advocacy/Ombudsman; 652.214-71, Authorization to Perform; 652.225-70, Arab League Boycott of Israel; 652.225-71, Section 8(a) of the Export Administration Act of 1979, as Amended; 652.242-70, Contracting Officer’s Representative; and, 652.243-70, Notices. All offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications - Commercial Items with their offer. Offers are due by May 26, 2026 at 10:00 a.m. All responsible sources may submit an offer that shall be considered. All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. The guidelines for registration in SAM are also available at: https://www.statebuy.state.gov/pd/Pages/AdditionalVendorReg.aspx Furthermore, with the recent FAR update, it is now a mandatory requirement for the Government to enquire if contractors are using or will be using, in government contracting, covered telecommunications equipment produced by Huawei, ZTE, Hikvision, Dahua, and Hytera, or their subsidiaries or affiliates. Consequently, vendors are required to update their SAM registration with that information. Potential offerors are advised to take special attention to clauses FAR 52.204-24, FAR 52.204-25 and FAR 52.204-26 while completing their registration in SAM. PREFERRED METHOD OF CONTACT Offers must be submitted via electronic mail to the Contracting Officer at ConakryProc@state.gov and citing the solicitation number PR15989802 in the subject line of the email. For questions regarding the specifications provided above or other technical details, please contact Tinkiano Gaston Faya at TinkianoGF@state.gov. You will need to check this website periodically for updates. We thank you for your interest. OFFER DUE DATE Offers are due on or before May 26, 2026, at 10:00 GMT.
